Health Systems

Bill-only spend is your largest uncontrolled cost. We fix it before the order is placed.

Helia is the only bill-only automation solution that validates contracts on both sides of every transaction – the health system’s and the supplier’s – before the PO is created. No mismatches. No reconciliation queues. No disputes.

97%

processed touchless case-to-invoice

43 min

case to invoice, touchless

500+

suppliers and distributors already transacting on Helia

10,000+

contracts aligned

Most bill-only solutions fix what went wrong. Helia stops it from happening.

Supply Chain, Finance, and Charge Audit all touching the same transaction after the fact – matching POs, chasing invoices, finding items that were used in the OR but never billed. The tools in place today don’t prevent this. They automate the path to a PO and reconcile whatever doesn’t match afterward.The problem recurs because the root cause is never addressed: both sides of the transaction aren’t aligned before the order is placed.

01

Off-contract spend starts at the order:

By the time a pricing mismatch shows up on an invoice, the case has already closed. Reconciliation is proof the order should have been caught earlier.

02

Your current tools validate one side:

Most solutions check the order against the health system’s contracts only. Mismatches surface when the invoice arrives – when cleanup is the only option.

03

Reconciliation is the symptom, not the problem:

Supply Chain, Finance, and Charge Audit all working the same transaction after the fact. That’s not a workflow. It’s a workaround.

The only solution that validates both sides before the order is placed.

Every other bill-only solution validates against the health system’s contracts and reconciles whatever doesn’t match. Helia validates against both the health system’s contracts and the supplier’s simultaneously – before the PO is ever created.Your Supply Chain team doesn’t get a cleaner reconciliation queue. They get no reconciliation queue.

Supply chain

Prevention at the point
of use

Off-contract items flagged before a PO is generated, not after the invoice arrives. Your team manages by exception, not by default.

Finance and AP

Invoices that arrive on time and match

Both sides validated upfront means invoices arrive accurate, on time, matched to a PO. No vendor calls. No dispute cycles.

Leadership

Spend governance that actually governs

Off-contract spend enforced at the point of use. Real-time visibility across every transaction before the reconciliation cycle closes weeks later.

Built for health systems.
Proven in the OR.

“With Helia Care, we receive on-time, accurate invoices from suppliers quicker than we ever have before. I don’t even have to contact the vendor to ask to get invoices.”

Accounts Payable Supervisor, Large Health System

Frequently asked questions

Bill-only automation is software that manages the entire bill-only purchasing transaction — from case close through PO generation and supplier invoice — without manual steps. For health systems, the critical distinction is whether the solution validates contracts before the order is placed or reconciles mismatches after the invoice arrives. Helia validates both the health system’s contracts and the supplier’s simultaneously, before the order is created, which eliminates off-contract spend at the point of use rather than cleaning it up in a reconciliation cycle.

Helia prevents off-contract spend by validating pricing and contract terms on both sides of the transaction before the order is placed. If an item doesn’t match the health system’s contract or the supplier’s pricing, it’s flagged before the order goes through — not after the invoice arrives. 97% of transactions processed through Helia are completed touchless, with no manual intervention required.

Reconciliation happens after the fact — it’s the process of matching invoices to POs, resolving pricing disputes, and correcting off-contract items once the case has already closed. Helia is the only bill-only automation solution built on prevention: both sides of the transaction are validated simultaneously before a PO is generated. When both sides agree upfront, there’s nothing to reconcile.

Helia processes 97% of bill-only transactions touchless, with case-to-invoice time of 43 minutes. That compares to a traditional bill-only process that typically takes 30 to 60 days from case to invoice resolution, and often longer when pricing disputes or off-contract items trigger a manual reconciliation cycle.

Helia integrates with any ERP and EMR system including, but not limited to, Epic, Oracle, Workday, and Infor CloudSuite. Integrations are live and in production. For a technical overview or reference call with a health system on your specific stack, contact us directly.

We’ll show you what bill-only errors are costing your system

500+ suppliers and distributors already transacting | Live in weeks, not months | No reconciliation